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Phone Tree Templates and Overview

Top 3 Phone Tree Templates
 

Any organization that has more than two members needs a way to relay information effectively. Emergencies and last minute cancellations will at some point affect any organization's plans or activities. In order to get that message across to all members, many of these groups are still relying on the outdated method of printing and filling out a phone tree template.

How to Use Phone Tree Templates

A calling tree works like a pyramid and we have included several phone tree templates as examples. The top person will be the one leading the group and therefore the most likely to receive emergent information. He or she will then call three or four people and relay the news. They in turn will call three or four people and the routine continues like this until everyone is informed. While it may sound good in theory, there are too many variables to make it a truly effective way of communication.

Start from the top. If the first caller is only able to reach three of his four contacts, what happens next? It is not only one person who will miss out on the information but all that are supposed to follow him. This would mean that one quarter of the members who should be informed are now being completely left out of the loop. Of course, ideally there would be a back-up plan in place, but right from the first round of calls we are already seeing flaws in the system.

That break in the chain could occur at any point. People are not always going to be available to answer their phone. Or maybe they have changed their phone number and forgot to update the phone tree. Whatever the case may be, one broken link is enough to make the entire system unreliable.

Printable + Downloadable Phone Tree Templates

While manual phone trees may not be the most efficient form of communication (see below), we know that a lot of people still rely on them. DialMyCalls has created free phone tree templates for everyone to use as a form of communication. Whether you are a small sports league or a church with several people helping out with weekly services, you will find the top three phone tree templates below that will cater to your needs.

Basic Phone Tree Template (Up to 27 people)

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Basic Phone Tree Template

(basic-phone-tree-template.pdf - right-click, save link as to download basic phone tree template PDF)

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Seven Tips on How to Be an Excellent Youth Baseball Coach

youth baseball coaching tips

Baseball season is upon us and with that an influx of youth players who are in need of a coach. Coaching 10 or 15 kids is not as difficult as you may think. This year when your child asks, don’t make any excuses. Instead, accept the position, don the hat and follow these youth baseball coaching tips to ensure that you and the kiddies have a safe and fun season.

Seven Important Youth Baseball Coaching Tips:

Tip #1 - Familiarize Yourself With the League - Take the time to learn the rules and policies of your new youth baseball league. You are going to be dealing not only with umpires and fellow coaches, but with eager parents who already know what to expect.

Tip #2 - Be Organized - Prioritize the amount of important paperwork you receive during registration. You want to make sure that you have important information like allergies or medical concerns easily accessible, while other documents like birth certificate copies can be filed away.

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Summer Camp Communication Management Made Easy

summer camp communication management

Kids can be unreliable when it comes to telling mom and dad important news. This can be frustrating when you are trying to run a summer camp with hundreds of excited kids under your care. Instead of useless notes, try using a voice broadcasting service that will get your message out to every parent at the same time.

How It Works:

It is safe to assume that when each child signed on for summer camp, emergency contact information was given. With that is at least one cell phone number for a parent. Using that information, you create a contact list.  Whenever you need to get a message out, simply record it and send it out to that contact list. Each parent will get either a phone call or text message letting them know your important news.

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New Mobile DialMyCalls Website Is Now Live!

DialMyCalls is proud to announce the launch of our brand new mobile-friendly mass notification system.

Our voice and text message broadcasting has just become a lot easier to use on mobile devices – the mobile-friendly members area of version 2.0 is now live. Members of DialMyCalls can now create voice and text message broadcasts via our desktop website, iPhone and Android mobile apps as well as any mobile web browser.

With the launch of our brand new mobile-friendly DialMyCalls, we have created a seamless interface that allows members to add contacts, create recordings and set up broadcasts from any mobile browser with the same ease and simplicity as our desktop version. 

Harness the power of DialMyCalls' mass notification system on the go by utilizing the service from any mobile web browser. Take a look below at the mobile-friendly version in action:

Members Area - DialMyCalls Mobile Site

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DialMyCalls How To: Register A Free Keyword and Send Text Broadcasts

In addition to sending voice broadcasts, DialMyCalls members can now register a free SMS keyword and send out text message broadcasts.

Text messaging is becoming more predominant in today's society when it comes to communicating with one another. DialMyCalls offers, in addition to voice broadcasting, the ability to send out an SMS broadcast to a list of contacts at once. In conjunction with our text broadcasting, members will receive one free SMS keyword that is used as an identifier for their message recipients.

Utilizing the DialMyCalls text messaging service also provides an opportunity for non-profits, businesses, sports leagues, and various other types of organizations to build a contact list - every keyword includes unlimited opt-ins. Promote your keyword by sending out a newsletter, bulletin or in-store advertisement telling everyone to "Text 'YOURKEYWORD' to '80123' to receive weekly updates and news." Once opted in, a contact list will be created at which point in time you will be able to send those contacts text message updates.

How do you get started utilizing the DialMyCalls text message broadcasting service? Once you have signed up for an account on DialMyCalls, setting up your texting campaign is quick and easy. Below is a step-by-step guide that will go through registering a new keyword and then setting up a text broadcast:

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Customer Support Expands To Seven Days A Week

​DialMyCalls.com has extended our customer support coverage from five days a week to seven days - we are now here to help you on the weekends!

Customers of DialMyCalls are our top priority which is why we are proud to announce that customer support is now available on the weekends. During the work week our customer support team has always been here to sign up new members as well as help existing customers and one of our representatives will now be available seven days a week.

Below you will find our brand new phone and live chat support hours - should you have any questions regarding DialMyCalls please do not hesitate to call, email or chat:

Live Phone / Chat Support:

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