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Increase College Enrollment with Automated Back To School Messages

Automated Back To School Messages

Each summer, admissions offices in colleges and universities across the country grapple with the loss of admitted students who suddenly change their mind. This can be due to any number of factors. In the past, there was little contact between a college and its upcoming freshman class during the time period between acceptance and enrollment, a custom which is now showing to have a negative impact on new student enrollment in the Fall.

There are a number of factors that could change the mind of a teenager after he or she has committed to your school. You may not have been top choice, and now the top choice has admitted them off of the wait list. Another factor could be financial, as they start to take into account living away from home with little time to find and keep a job. In fact, studies show that potential college students coming from low income households will change their minds about enrolling almost 20% of the time.

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Hurricane Alerts and Notifications: Keep Employees, Customers and Residents Safe

Hurricane Alerts and Notifications

The 2014 hurricane season is upon us, and weather agencies are already predicting two land falls for the U.S. Prepare your business now by setting up automated notifications that will alert your employees, residents and customers of the potential dangers, how to prepare for them, and the extent of damage in the aftermath.

The strong winds and rains produced by a hurricane can cause irreparable damage to valuables left at storage yards and boat marinas. When news of an impending hurricane hits, owners of these businesses can immediately let every customer know that their possessions are at risk. Being prepared is key to surviving a hurricane and securing a boat and other valuables will help to prevent any damage or loss. With one quick message, your entire customer list will be forewarned.

Small coastal towns and municipalities can also use automated hurricane alerts to let their residents know where to find an emergency shelter and offer tips on how to stay safe during the storm. This can be done achieved via phone call, text message or email.

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Phone Tree Templates and Overview

Top 3 Phone Tree Templates

Any organization that has more than two members needs a way to relay information effectively. Emergencies and last minute cancellations will at some point affect any organization's plans or activities. In order to get that message across to all members, many of these groups are still relying on the outdated method of printing and filling out a phone tree template.

How to Use Phone Tree Templates

A calling tree works like a pyramid and we have included several phone tree templates as examples. The top person will be the one leading the group and therefore the most likely to receive emergent information. He or she will then call three or four people and relay the news. They in turn will call three or four people and the routine continues like this until everyone is informed. While it may sound good in theory, there are too many variables to make it a truly effective way of communication.

Start from the top. If the first caller is only able to reach three of his four contacts, what happens next? It is not only one person who will miss out on the information but all that are supposed to follow him. This would mean that one quarter of the members who should be informed are now being completely left out of the loop. Of course, ideally there would be a back-up plan in place, but right from the first round of calls we are already seeing flaws in the system.

That break in the chain could occur at any point. People are not always going to be available to answer their phone. Or maybe they have changed their phone number and forgot to update the phone tree. Whatever the case may be, one broken link is enough to make the entire system unreliable.

Printable + Downloadable Phone Tree Templates

While manual phone trees may not be the most efficient form of communication (see below), we know that a lot of people still rely on them. DialMyCalls has created free phone tree templates for everyone to use as a form of communication. Whether you are a small sports league or a church with several people helping out with weekly services, you will find the top three phone tree templates below that will cater to your needs.

Basic Phone Tree Template (Up to 27 people)

(basic-phone-tree-template.png - click image for full size)

Basic Phone Tree Template

(basic-phone-tree-template.pdf - right-click, save link as to download basic phone tree template PDF)

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Seven Tips on How to Be an Excellent Youth Baseball Coach

youth baseball coaching tips

Baseball season is upon us and with that an influx of youth players who are in need of a coach. Coaching 10 or 15 kids is not as difficult as you may think. This year when your child asks, don’t make any excuses. Instead, accept the position, don the hat and follow these youth baseball coaching tips to ensure that you and the kiddies have a safe and fun season.

Seven Important Youth Baseball Coaching Tips:

Tip #1 - Familiarize Yourself With the League - Take the time to learn the rules and policies of your new youth baseball league. You are going to be dealing not only with umpires and fellow coaches, but with eager parents who already know what to expect.

Tip #2 - Be Organized - Prioritize the amount of important paperwork you receive during registration. You want to make sure that you have important information like allergies or medical concerns easily accessible, while other documents like birth certificate copies can be filed away.

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Summer Camp Communication Management Made Easy

summer camp communication management

Kids can be unreliable when it comes to telling mom and dad important news. This can be frustrating when you are trying to run a summer camp with hundreds of excited kids under your care. Instead of useless notes, try using a voice broadcasting service that will get your message out to every parent at the same time.

How It Works:

It is safe to assume that when each child signed on for summer camp, emergency contact information was given. With that is at least one cell phone number for a parent. Using that information, you create a contact list.  Whenever you need to get a message out, simply record it and send it out to that contact list. Each parent will get either a phone call or text message letting them know your important news.

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New Mobile DialMyCalls Website Is Now Live!

DialMyCalls is proud to announce the launch of our brand new mobile-friendly mass notification system.

Our voice and text message broadcasting has just become a lot easier to use on mobile devices – the mobile-friendly members area of version 2.0 is now live. Members of DialMyCalls can now create voice and text message broadcasts via our desktop website, iPhone and Android mobile apps as well as any mobile web browser.

With the launch of our brand new mobile-friendly DialMyCalls, we have created a seamless interface that allows members to add contacts, create recordings and set up broadcasts from any mobile browser with the same ease and simplicity as our desktop version. 

Harness the power of DialMyCalls' mass notification system on the go by utilizing the service from any mobile web browser. Take a look below at the mobile-friendly version in action:

Members Area - DialMyCalls Mobile Site


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