Any organization that has more than two members needs a way to relay information effectively. Emergencies and last minute cancellations will at some point affect any organization's plans or activities. In order to get that message across to all members, many of these groups are still relying on the outdated method of printing and filling out a phone tree template.
How to Use Phone Tree Templates
A calling tree works like a pyramid and we have included several phone tree templates as examples. The top person will be the one leading the group and therefore the most likely to receive emergent information. He or she will then call three or four people and relay the news. They in turn will call three or four people and the routine continues like this until everyone is informed. While it may sound good in theory, there are too many variables to make it a truly effective way of communication.
Start from the top. If the first caller is only able to reach three of his four contacts, what happens next? It is not only one person who will miss out on the information but all that are supposed to follow him. This would mean that one quarter of the members who should be informed are now being completely left out of the loop. Of course, ideally there would be a back-up plan in place, but right from the first round of calls we are already seeing flaws in the system.
That break in the chain could occur at any point. People are not always going to be available to answer their phone. Or maybe they have changed their phone number and forgot to update the phone tree. Whatever the case may be, one broken link is enough to make the entire system unreliable.
Printable + Downloadable Phone Tree Templates
While manual phone trees may not be the most efficient form of communication (see below), we know that a lot of people still rely on them. DialMyCalls has created free phone tree templates for everyone to use as a form of communication. Whether you are a small sports league or a church with several people helping out with weekly services, you will find the top three phone tree templates below that will cater to your needs.
Basic Phone Tree Template (Up to 27 people)
(basic-phone-tree-template.png - click image for full size)
(basic-phone-tree-template.pdf - right-click, save link as to download basic phone tree template PDF)[click to continue...]
For the third year in a row we have teamed up with Santa Claus to deliver personalized gifts in the form of free Santa calls to children all across the United States.
Last year DialMyCalls and Santa Claus sent out over 30,000 personalized greetings to children. We are proud to announce that our annual Christmas event has returned and is better than ever - we are on track to send out over 100,000 calls from Santa this holiday season![click to continue...]
Cyber Monday 2013 has arrived and DialMyCalls.com is celebrating by offering 20% off of all credit packages or the first month of our monthly plans.
Members, new and old can benefit from our 2013 Cyber Monday sale which will run through December 4, 2013. There are no coupons or special codes required - simply log in to your DialMyCalls account and you will see that all of the prices have been slashed by 20%.[click to continue...]
As of October 16, 2013 the FCC and TCPA (Telephone Consumer Protection Act) have revised the rules in place regarding unwanted autodialed and/or robocalls.
We met with the FCC and are under the impression that the majority of DialMyCalls members do not need to worry much when it comes to the new TCPA regulations as they have been and will remain in compliance. Members such as churches, non-profits, sports leagues and other organizations that utilize our voice and text message broadcasting service to send out "informational calls" need not worry - the new changes directly target telemarketers and sales calls.
You should still make sure that you have expressed permission when calling members of your school or organization and always have an opt-out procedure in place. This way people who no longer wish to receive your messages can be removed from your contact lists and added into your DialMyCalls "Do-Not-Contact" list.
We are proud to announce that we have just launched our brand new online webinar training to introduce DialMyCalls to everyone.
Customers, new and old, can now visit DialMyCalls' brand new webinars page and sign up for a crash course on how to send out voice and SMS broadcasts through our completely web-based system. Each week one of our staff members will be giving in-depth training sessions on how DialMyCalls can be used to simplify calling hundreds to thousands of people. [click to continue...]
Our first annual Tweet For Success Scholarship Contest has concluded and four lucky students have been sent a $500 scholarship.
In just under 2 months, DialMyCalls' first annual Tweet For Success Scholarship Contest took off like wildfire. Over 11,000 college students submitted a Twitter-inspired (140 characters or less) message that explained how advances in technology have helped improve the education system. [click to continue...]
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