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Tell Parents Report Cards Being Sent Home

Send an alert to all the parents of your students to be on the look out for report cards coming home with their child.

Making Report Cards Open the Door to Positive Interactions with Parents

For a teacher, writing up report cards and sending them home can be one of the most stressful events during the school year. Not only do you have to average out fair grades for each subject, but personal comments are expected. Once you have all of that done comes the arduous task of making sure the parents receive them and getting prepared to talk with them about it.

Whether alphabetical or numerical, the actual grading portion of a report grade is the easiest part. This letter or number should not be chosen randomly or assigned based on what you think it should be. Instead it should reflect the real average of the child's work for that quarter, and you should have the test scores and projects to stand behind it.

Teachers Need To Give Parents Feedback on Student's Report Card

The next step is in writing the comments. You spend a lot of time with their children, and parents expect you to be able to tell them at least a little bit about how they are faring in your classroom. Choose your words wisely but be honest in your assessments. To better assist the parent in understanding how their child is doing, follow these steps:

  • Be sure that the comments are easy to understand. Don't assume that a parent is going to be fluent in education speak and understand remarks about weighted grades or higher order thinking. Be descriptive but at the same time simplify your language.

    There is only a small amount of space provided for comments with good reason. They should not be a thesis report, but rather two sentences that discuss a specific topic and elaborated on slightly. "John shows a lot of responsibility for his age. His homework is always completed correctly and handed in on time."
  • Try to focus on the positive. If you do need to make a comment regarding a child's weakness, start the sentence by highlighting one of their strengths. "John's math skills are excellent. He needs to focus more on his handwriting."
  • Stay away from definitive words like never, cannot, always, and will not. These connote a negative situation that has no hope of being improved.

Be careful with comments and choose your words wisely. Remember, this is going to be a permanent part of the child's academic record.

Send Parents Advanced Notice with Automated Report Card Reminders

Now that the grades have been given and the comments made, it is time to send the report card home. This is an important update on a child's educational progress that needs to be seen and understood by his or her parents. Almost all schools require that the child bring the report card back to school with a parent's signature to ensure that it was seen.

Kids have a tendency to forget, so a parent needs to know to be on the lookout for the report cards. A broadcast message is a perfect way to do this. DialMyCalls can take it a step further and have the contacts arranged by class. Each teacher can send their own message to their class parents, letting them know about the report cards and inviting the parent to contact them if they have any questions.

By inviting feedback in this way, the teacher is opening a positive line of communication with the parents that will serve as a basis for what should be an effective conversation regarding the education of the child.

The report card ritual will become easier as you learn how to phrase your comments right and communicate positively with the parents from the very beginning. Once you achieve these skills parents will learn to appreciate your honesty and look forward to discussing their child's progress with you.




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