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How to Communicate with Parents at Day Care Centers – What You Need to Know

Top 6 Parent Communication Tips for Day Care Centers


Effective communication is an absolutely essential part of running a reputable, successful day care center. Whether you are reminding parents about upcoming bills for child care, sending out updates about their child's behavior, or even developing an Emergency Action Plan (EAP), proper communication is a must.

So, how can you communicate with parents effectively at your day care center? In this article, we'll take a look at just a few methods which you may be able to use, and give you the details. Let's get started.


Parent Handbook - Top 6 Parent Communication Tips for Day Care Centers

1. Start with a Handbook

One of the first things you should do at your day care center- if you don't have one already- is develop a handbook. Actually, you will need to develop two handbooks. One for the parents, and one for the staff.

Both handbooks should center around your mission statement and contain information about the philosophy of your business. In addition, you will want to include information and copies of all existing, relevant policies, such as:

  • Days and times of operation
  • Liability waivers and other such legal forms
  • Statements about how illness or absences are addressed
  • Contact information for the school and all relevant administrators/teachers/staff

Parent handbooks should also include further information about things such as enrollment, payment, the responsibilities of parents, and what children are required (and permitted) to bring to your facility.

Your staff handbook will need to have different information, such as pay schedules, details about benefits and compensation, performance objectives and goals, conduct policies, and accepted methods of interacting with both parents and children.

The goal of the handbook is to make sure that both parents and staff understand their roles perfectly, and that they can work together in order to create a more healthy environment for their children.

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5 Safety Tips to Prepare Your School for Winter Weather

Winter Weather Safety Tips

Summer is quickly winding down which is the official sign that winter weather is impending. For school boards and administrators this means getting their schools ready for cold air, icy walkways and all of the other issues that come with the onset of winter. Start getting your schools ready now, before that temperature starts getting dangerously close to freezing.


HVAC Maintenance - Top 5 Winter Weather Safety Tips for Your School

1. HVAC Maintenance

Don't wait for the boiler to break down in January, schedule an appointment with your HVAC company now. A broken heater in January can shut your school down for a week. The HVAC tech will look over the entire heating system, change any filters and make sure that it is ready to handle the coming cold and keep the kids in school.


Bus Fleet - Top 5 Winter Weather Safety Tips for Your School

2. Check Your Bus Fleet

Whether your district has its own fleet of buses or you contract the service out, it is your responsibility to make sure that the kids are getting to and from school safely. In the winter this means checking that each bus has been recently maintained, the tires are in shape to handle icy and snowy roads, and that the heat works.

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Top 5 Best Safety Tips for Extreme Weather at Your School

Top 5 School Safety Tips for Extreme Weather

School administrators have to deal with a lot. Teacher and staff issues, pushy parents, difficult children - it can be quite a challenge to deal with everything that's on your plate.

But the last thing you need is to be distracted or unable to react quickly to an emergency weather situation - your number one priority has to be keeping the children, staff, and faculty of your school safe and secure.

Emergency weather situations are often some of the most challenging situations that school administrators find themselves dealing with, so it's essential that you have a good idea of your duties and appropriate steps to take to keep your school safe when the worst happens.

In this article, we’ll take a look at some simple tips that you can use to help keep your school safe during an emergency weather situation. Whether it's a severe thunderstorm, a hurricane, or even a tornado these tips will help you keep your head on straight, and deal with any issues you encounter in a levelheaded, professional way. Read on, and learn with us.


Preparation - School Safety Tips for Extreme Weather

1. Keep An Eye On The Emergency Weather Situation - And Be Proactive

The best way to deal with an emergency weather situation is to see it coming ahead of time. The longer you have to prepare, the longer you have to ensure the safety of students, faculty, family members, and other people who may be at your school. Minutes - even seconds - are crucial.

So keep an eye on the most up-to-date severe weather warning systems. The best system to use for up-to-date information is a NOAA Weather Radio. These devices allow you to connect directly to the National Oceanic and Atmospheric Administration, and get up-to-the-second updates about the current situation near you. For a full list of location-specific AM frequencies, check the NOAA website.

When you are in danger, a "tone alert" will issue at 1050hz, which will be followed by warning information relevant to your location. These alerts include tropical storms/hurricanes, tornadoes, flash floods, severe thunderstorms, and other weather patterns.

Other options include cable television like The Weather Channel, local TV news stations with access to NOAA products, and Primary Emergency Alert System (EAS) radio stations. You can also check the weather online or with smartphone applications.

Regardless of how exactly you monitor the weather, ensure that you are up-to-date on potentially dangerous supercells, thunderstorms, and other weather systems that are near your location, so that you can respond, if necessary.

Send Emergency Alerts - School Safety Tips for Extreme Weather

2. Get The Message Out To Students, Staff, And Faculty - ASAP!

The primary method by which emergency information will be relayed to your students is like the PA (Public Address) system. However, this may not always be available to you – for example, if you have already lost power in an emergency weather situation. Therefore, it is critical that you have a backup system such as a megaphone.

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6 Survival Tips for Teaching Summer School

Top 6 Summer School Survival Tips

While most teachers take the summer off to enjoy a well deserved break, there are those who brave the heat and disgruntled students. For these daring teachers, trips to the beach are only for the weekends, as their weekdays continue to be filled with lesson plans. If this is your first summer taking on desk duty, try these tips to help you survive:


Remain Upbeat - Top 6 Summer School Survival Tips

1) Remain Upbeat

While it may be difficult to roll out of bed to an alarm clock knowing that your colleagues are still sleeping in, it is important that you keep a positive attitude when teaching summer school. Your students are likely to be more distracted than usual, but if you enter the class each day with a big smile and bursting with energy, that attitude will soon become infectious, making it a more positive experience for everyone.


Lesson Planning - Top 6 Summer School Survival Tips

2) Plan Lessons that Take Advantage of the Season

There is no reason why all classes have to take place inside of a classroom. Add some lessons to your curriculum that will be enhanced by trips outdoors. You can make Shoeless Joe the required novel to read and then let the students build their own field of dreams that they are able to play games on during their summer school session. Taking the kids outdoors once in a while will help in keeping them from staring wistfully out the window during your other lessons.


Simplicity - Top 6 Summer School Survival Tips

3) Keep Class Simple

To ease some of your work rely more on class discussions and participation for grading criteria than large projects and assignments. This means that at least when you go home in the evening you can enjoy an outside barbecue instead of grading papers.

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The Top 6 Signs Administrators May Need to Cancel School in the Winter

Top 6 Reasons to Cancel School in Winter Months


In the winter, school administrators often have to cancel school for inclement weather. Snow, ice, and extreme temperatures can mean that it's simply not safe to have children come to school.

But it's often hard to tell whether or not you should cancel school in the winter, and decisions to cancel school can be controversial. This is because snow days are often made up by shortening summer or spring breaks.

So how can you tell when you've got a real emergency on your hands, and when is it okay for your student to brave the wintry weather? Find out with this handy guide from DialMyCalls.


Emergency - Top 6 Reasons to Cancel School in Winter Months

1. A Snow Emergency Has Been Called by the Government

This is a no-brainer. If a snow emergency has been called by the local municipal government, you should delay the opening of your school until roads are clear, or consider canceling classes altogether. Commonly, there are 3 levels of snow emergency:

  • Level 1 Snow Emergency - Drifting, blowing snow is making roads hazardous, and roads may be icy. Caution is encouraged while driving. You may want to delay the opening of your school until the roads are clear.
  • Level 2 Snow Emergency - Significant snowfall and very icy roads make driving dangerous. You should consider canceling classes at your school.
  • Level 3 Snow Emergency - Roads are closed to all non-emergency personnel. Nobody should be driving except for emergencies or other essential travel purposes. Holding school is impossible.

These levels vary between local and state governments. Pay attention to the snow emergency level, and use it as a guide when deciding whether or not to cancel classes.

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5 Tips For Turning a Snow Day into a Family Fun Day

Top 5 Family Fun Snow Day Tips

No two words spoken at home can cause the paradox that "snow day" does. Kids are thrilled to learn they get to enjoy a free day off from school, while mom and dad are terrified to find out they have an unscheduled day where they must provide entertainment at home. Take the terror out of a snow day alert by being prepared with some entertaining ways to keep the kids from burning up with cabin fever:


Relax - Family Snow Day Tips

1) Let the Morning Pass By Slowly

Embrace the impromptu day off with nothing planned, and stay toasty in your pajamas for a few extra hours. Let the kids turn the living room into a campsite using blankets and couch cushions. Drag out the sleeping bags and spend the better part of the snowy morning just snuggling, telling stories and snacking on foods that are normally a no-no in the morning.


Enjoy - Family Snow Day Tips

2) Frolic in the Snow

Midday is the best time to get out into fresh snow, as this is likely going to be the warmest part of the day. Pile on the winter gear and let the kids burn off their energy outside. You have to shovel your driveway anyway, so why not let them build a snowman or make snow angels alongside you. Bigger kids can even help with the shoveling task, giving you some free time to throw a snowball or two before it's time to head back inside.

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