Team photos are a big part of the sport season not just for the kids, but the parents as well These photos are anticipated by the families and sent out with pride to loved ones. Your job as coach is to ensure that each player is represented in it.
Team photo day is usually a big event where all the teams and players show up with their families. Not only are group pictures taken of entire teams, but individual shots of each player are taken as well. This is one day of the season that you don't want any family to miss. As soon as you receive the date and time of the event from the league, pass that along to the parents via phone call, text message, or email with DialMyCalls. This allows them to rearrange schedules if there is a conflict. If you send this information out too late, they may not be able to get out of a prior commitment.
This is such an important event that you should log in to your account and check your detailed broadcast report to make sure that each parent has received the message. Resend to those who didn't right away or talk to them in person when they drop their child off.
The companies hired to take the photos will usually supply the league with information and pricing for special packages before the event. This lets parents choose the number and size of photos they want before picture day. To help in streamlining the process of handing these out, let the parents know in an SMS text message that you have the photo info packets and will be passing them to the players at the end of the next practice. Parents then know to expect their child to have it when they are picked up, or they can come see you at the end of practice to get it themselves.
Making sure that each parent gets his or her photo package before the big day is important. To track this, send a poll to the parents using the DialMyCalls telephone polling and surveying feature. Simply ask them to respond with their keypad yes or no. Your detailed broadcast report can tell you which families responded with no, making it easy to follow up and get the packets all handed out.
Despite its importance, there may still be the parent or two who has forgotten the date for team photo day. Send your player's parents reminder messages two days before. This will allow them enough time to rearrange schedules if they had accidentally planned something else for that time.
Your efforts at communication will go a long way in ensuring that your entire team is in your group photo. No child or their parents will want to miss out on this opportunity. With the help of your DialMyCalls account, you can make sure that no one does.
*Photographers are required by law to get their customer's permission to receive automated messages before sending them out through our system.
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