Voice broadcasting is an effective method of communicating with multitudes of people at one time. This is a must-have system for a business, especially one that regularly needs to send messages to their customers, leads, employees, and various vendors. Once you have this system in place, you will wonder how you ever functioned without it.
Voice messaging enables a higher response rate than using direct mail, yet it is as fast and inexpensive as sending emails. Additionally, it can be used to serve various purposes inside of your business by creating a new bridge of communication.
The benefits of voice broadcasting are vast, they cover all aspects of your business needs, from enticing new customers to maintaining a sufficient stock of goods. You will find this is an innovative method of growing your business.
Easy to Implement
There is nothing complicated about initiating a voice broadcasting system for your business. Choose a provider that operates online and you will not be obligated to add any software or hardware to your existing computer. Once you have created your account you will only need to add your contacts. After it has been set up, sending a message is as easy as logging in, recording your message and choosing the recipients.
Voice broadcasting is remarkably convenient for a user. From the comfort of your own computer you are able to reach out to hundreds of your contacts in just a few minutes. If you are a small operation attempting to expand your business, you will find this to be an optimal way to do it without taking up too much of your time.
Convenience is even increased when you use a provider that has a downloadable mobile app. This enables you to access your account and send messages right from your cell phone. Regional managers who oversee various locations at a time find this to be an effective way of connecting with their store managers no matter where they are.
Scheduling allows you to record or transcribe your message in the morning to be sent later that day or even the next. With some planning you could even use this feature to compose an entire weeks worth of messages at one time.
Voice broadcasting platforms are extremely easy to manage. All of the tools are in place to let you send messages to hundreds of people at a time. Even if you are not necessarily computer savvy you will have no trouble in navigating through your voice broadcasting account to send your desired message.
A Personal Touch
When you use the custom voice messagerecordingfunction, it adds a personal touch that you don’t see in many businesses anymore. Hearing the owner rave about their product or give a rally pep talk to employees is an ideal way to hold their interest and make you stand out from the crowd.
A voice broadcasting system is like having an automated rolodex. You will enter your contact information, which can be organized in whatever way works best for your needs. For example, you can have one contact category for your customers, one for your vendors and yet another for your employees. This way it is only a click of one button to have your selected voice message sent to the right group of people. These various groups can be changed or modified by you at any time, helping to keep up to date records of all your contacts important information.
The concept of voice broadcasting has even expanded, you could have the option of sending the message in an SMS text message. This flexibility gives you the opportunity to reach even more individuals with your important information. People have developed the habit of quickly checking their text messages, rather than answering a phone call. With SMS alerts enabled through voice messaging, you increase your odds of reaching all of your contacts.
By reaching out to leads and existing customers with voice broadcasting you can increase your brand’s presence dramatically. The ability to reach hundreds of individuals and talk about your company, either with a voice or text message, gives you endless opportunities to make your brand better known. With an added mass marketing feature as a part of your voice messaging service, you can invite customers to opt in to your brand. This enables you to send them information about your company, coupons to shop with and incentives to share your brand with friends to further increase your visibility.
With the ability to build your brand will come an increase in your sales. Voice broadcasting is an excellent marketing tool that is being used by business owners in all kinds of industries and fields. From service providers like staffing agencies to bars and clubs, business owners are seeing a substantial increase in the amount of money they can make. Using voice broadcasting as a marketing tool does not involve extensive work on your part, other than coming up with creative ways to encourage customers to buy your products or come to your location.
You will have a lot of extra time to focus on your business once you have voice broadcasting in place. By not having to make multiple phone calls or spend hours on marketing plans you can put that effort towards other important aspects of your business. This is a time saving tool that will become invaluable to the busy business owner.
Voice broadcasting is suitable for all types of business structures, the system will easily adapt to meet your mass communication needs.
These types of communication systems give the user a range of options in messaging. You choose who it is sent to, and the format that is to be used. You may even have the option of a back-up email being sent to the recipient to guarantee that they have seen or heard the original message.
Detailed call broadcast reports will let you see which of your messages are picked up, and which recipients did not answer your call. You can even tell when one was left as a message. By knowing who has heard your message you can coordinate to resend to those who haven't.
Voice broadcasting is not at all expensive. In fact, if used as a marketing tool, the subscription price has the potential to be more than matched by your increase in revenue. Broadcasting service providers offer one of the most cost effective methods for a business owner to save time and stay in touch.
Using a push button option, you can ask your customers questions about your service or the types of goods they would like to see you provide. The results will be sent and recorded in your account where you can easily view them when logged in. This feature can also be used to gain insights from your employees that help in improving productivity.
Voice broadcasting is not only for business. Not for profit groups and organizations use it all of the time to increase awareness, share information and even raise funds. They take advantage of all the benefits that a business would, only with a different purpose.
For example, church leaders have started implementing voice broadcasting as a way to increase the number of members at their church, alert members of upcoming events and plan fundraisers. School districts use it to alert parents when there is an emergency school closing or a planned school board meeting. There are innumerous ways in which voice broadcasting is being utilized to help facilitate communication all over the country.
If you are looking for a solution to streamline the communication aspect of your operation, voice broadcasting is your best option. With very little effort on your part, you have instant access to thousands of individuals in a format that they are more likely to be responsive to.
Emergency notification systems - or an emergency alert system - in one form or another have been in practice for decades. Older individuals may remember that familiar buzz on the TV or radio, informing you that this was "just a test" to make sure that if an emergency did arise, the American people would be the first to know.
As we have evolved technologically, those systems have lost their effectiveness. MP3's and Music downloads have replaced the radio, and providers like Netflix have made local TV stations practically obsolete. While there are still certain government programs that help to bring emergency notifications to the masses, smaller institutions have found it more effective to instill their own emergency notification system.
There are multiple reasons and benefits for why you should have your own emergency notification system in place before the next disaster strikes:
Provide Impending Disaster Preparation Tips and Advice
Emergency notification systems can be used before a crisis to help a community, business, school or church get ready. If you are aware of an impending storm you could use automated emergency notifications to alert people how to stay safe and the location of services that could help them ride it out.
Recipients Benefit From a Higher Level of Protection
An organization or group that has a vested interest in the safety and security of individuals will be providing them with a high level of protection. Communication is key during an emergency, and modern methods are more effective at keeping those lines open.
A Communication System that Works When the Power Doesn't
Modern emergency notification systems are tuned in to cell phones rather than TV and radio stations. Even if the cable or power has been disrupted, you will still be able to send alerts to the individuals in your contact list via phone call or SMS text message.
The Messages Can Be Recipient Specific
A local government or college campus can use the system to broadcast messages of one type to the people they are trying to help, and another to the police, fire fighters, or teachers who are responsible for providing that help.
The System is Remarkably Reliable
Modern emergency notification systems are incredibly reliable, allowing for thousands of messages to be sent at one time. Regardless of the magnitude of the disaster, you can feel confident that your recipients have been alerted.
Recipients Can Depend on Accuracy in the Messages
With an emergency notification system that sends SMS text messages, there will be no mistaking the scope of the situation. So long as your transcribed message is clear, there will be no mistaking the gravity of the event and the steps needed to stay safe.
You Can Reach Contacts Anywhere
With a data base that has the capacity to hold thousands of phone numbers, an agency that employs their own emergency notification system can reach out to individuals all over the country at one time. This feature is an excellent benefit for a business that has representatives in multiple locations near and far.
It is a Simple System to Engage With
An emergency notification system is easy to set up. In most cases you won't even need to install software or hardware onto your computer. Instead, you create a customized account online, where all of your information is securely stored.
It is Fast
With an account already set up and your contacts stored, sending an emergency message will be amazingly quick. Either record or type out the necessary information, choose the contact group and send. The automated system will take care of the rest.
You are Able to Keep Track of Emergency Personnel
Police officers and fire fighters appreciate this type of system because they can easily keep track of emergency workers. With special call back features, a commander can request and receive updates from those individuals who are working in the field.
It Can Be Used in Any Type of Emergency
Localized emergency notification systems have been activated by law enforcement during mass shooting incidents to alert citizens of the imminent danger. It has also been used for flash flood warnings, tornado alerts, blizzard information and hurricanes. In all situations, this has proven to be an effective method of protecting individuals from harm.
It is Also Ideal for Small Scale Use
School districts all over the country have adapted this system in place of or in addition to the usual television and radio alerts when there is a school closing announcement to make. It is also useful for sending early dismissal information, especially when contacting parents at work who may not have access to television or radio.
Emergency Notification Systems are Cost Effective
A business or other organization with cost concerns will be surprised to learn that an emergency notification system is an inexpensive investment that provides a multitude of benefits.
You Can Fulfill Multiple Needs
An emergency notification system can be used on a day to day basis to fulfill other purposes. A business can use it to market their products and services to customers, schools can send parents upcoming fundraising information, and city officials can alert citizens of town hall meetings and more. With the ability to customize a contact list into groups, and create messages in minutes, the usefulness of these systems is endless.
Updates Can Be Given From the Field
Use an emergency notification system that has a mobile phone application and your ability to manage a crisis situation is endless. Survey damage, work with rescue personnel, and provide supplies to those afflicted, yet still be able to send updated messages as needed using your own cell phone.
If your business or organization has a responsibility in providing protection to a large number of people, an emergency notification system is worth considering. With a minimal amount of effort on your part to set up, you will have split second access to anyone who is in your contact list. Obscene sounds are no longer enough to keep us all protected. A localized plan that gives alerts right inside their pocket is the ideal method to provide safety and security to all.
For as long as humans have inhabited the earth, there has been a desire to share information easily. From drawings on stone to emoji use on Facebook, simplified methods of communication are always being sought out. A phone tree is one example of communication that serves a specific purpose when you need to get a message heard. What is a phone tree?
Traditional Phone Trees
The concept of a phone tree has existed in one form or another since before phones even existed. Its purpose is to organize people in such a way that information can be spread quickly. Once the phone was invented, actual phone trees followed, and the distribution of important information to large groups became even easier to accomplish.
Phone trees work almost like a pyramid. The first caller, or pyramid peak, will call two people. Those two will call two more. Now you have a total of four people, each with two to call. The number of people called is rising exponentially, even though the number the person is committed to calling never changes.
This is a popular method for parents, churches and other organizations to share information quickly with seemingly little effort. A phone tree is not without its flaws however, and does require some work in order to get it started:
- Planting the Roots - While there is not much effort required in making two calls and relaying information, a lot of work must go into organizing the phone numbers.
- Growing the Tree - Once you have the names and phone numbers, the actual "tree" has to be made. This includes writing out who will be responsible for calling who.
- Branching Out - Now you have to distribute the list to everyone on the phone tree so that they know who it is they are supposed to call once they receive the call and message.
- Leaves Fall Off - The hardest part about making a phone tree work is having all the people in place, answering the call when you need them to. One missed call does not only affect one individual receiving the message, it delays all those below their name as well. It is as if an entire branch gets shaken and all of the leaves fall off, not just one.
Are Traditional Phone Trees Still Used?
While the concept of a phone tree is a good one, modern technology has made the traditional method almost obsolete. The missing leaves are no longer an issue as most everyone has a cell phone in their pocket, but better methods of gathering, storing and then sending the information are now utilized. Now when a group or organization is in need of sending out a mass message quickly, they are turning toward easier and more reliable methods.
Phone Tree Templates
If you are inclined to create a hard-copy phone tree for your business or organization you can download phone tree templates online to help. You will need to decide how many individuals each person is required to call, and then branch off the correct number of boxes until there are enough for each person. There is also a function in Microsoft Word documents that will allow you to make your own phone tree by using SmartArt and the Hierarchy option after clicking the insert tab in a document.
Once finished, you should be able to add the names, save the file and then print off as many copies as needed. Saved on your computer, it will be easy to make changes and updates to the document as needed, yet you still need to convince people to carry it in their pocket at all times.
Automated Phone Trees
Automation was the natural next step for the phone tree. With computers, you are now able to store your contact information electronically. When a message needs to be sent, you record it and then select the people you would like to send it to. Rather than the message being passed from one person to the next, the automated system will send it to your selected recipients all at once. When they answer, they will hear the message that you recorded without being obligated to make a call of their own.
Automated phone trees save you time and energy both in having to create the chain and when it is put into action. You will appreciate not having to create the phone tree, and the recipients will appreciate not having to participate. This method also eliminates the risk of multiple people missing the message because one person did not answer the call.
With a voice broadcasting system, automated phone trees are taken to the next level. Some, like DialMyCalls, have enhanced the phone tree concept by adding email and SMS text messaging as an option. Since research shows that we are more inclined to pay attention to a text than to a phone call or voice mail, using it to send a mass message increases the odds that it will be read.
Voice broadcasting systems also provides you with other options. For example, you could ask for feedback from the recipients, with the results stored inside of your data base. The data base is stored online inside of your own appointed account.
You are also enabled to add contacts into the data base and even create sub-groups of recipients. This function will allow you to choose who to send the message to quickly, rather than having to go through each name one by one. It is also here where you will create the messages, either in voice or text format, to be sent.
Benefits of Automation
The evolution of the phone tree into an automated system has streamlined the system dramatically. All of the work has been removed, making the construction of a phone tree significantly simpler. You will even be able to see how many people, and who, received the message. This will give you the opportunity to follow up with those who haven't. In an emergency situation this feature could prove to be invaluable.
Other benefits of an automated phone tree include:
- Accessibility - All of your contact information and messaging tools are in one place, easily accessible by simply logging into your account.
- Mobility - Automated message providers like DialMyCalls have developed apps which allow you to access your account from a smart phone. With this feature you are able to send messages at any time and from anywhere you are connected to the internet.
- Organization - With the ability to assign contacts into your own categories, you can keep them better organized inside of your account.
- Clarity - With a well versed text message, there can be no mistake about the intent of the message.
- Number of Contacts - Voice broadcasting allows the user to send hundreds of messages at one time. It would take hours for a traditional phone tree to make it through a list that an automated system would complete in just minutes.
Who Uses Automated Phone Trees?
Traditional phone trees were typically reserved for churches and prayer chains and for organizing school events. With the introduction of automated systems, the number of groups and organizations who benefit from the use has increased dramatically:
- Schools - A school notification system as a whole uses an automated phone tree to send out closing alerts, meeting dates and times, and other special events. Individual teachers and classrooms are also using automated phone trees to update parents on upcoming trips and assignments and to provide information regarding homework.
This is not limited to public or private grade schools. Universities and colleges use automated phone trees for the same reasons. In an emergency situation for example, this mass text messaging has proven to be an effective method of alerting students and directing them to safety.
- Churches - Church leaders employ automated phone trees when a member needs a special prayer, but with the ease of the service they have also integrated its use into other areas. Special groups are alerted to meeting times or changes, while church members are reminded of upcoming fund raising events.
- Businesses - Managers can have instant access to their teams using automated phone trees, updating them on important changes and upcoming meetings. The use of this type of system is not limited to any specific business type either. Retail outlets, restaurants and corporate heads all benefit from this system.
- A business may also use broadcast messaging as a marketing tool. This requires an opt-in code provided by the service provider, yet once initiated, gives the business the ability to market to their customers through their cell phones.
- Property Managers - Rather than having to make phone calls or post bulletins when a property will be undergoing a scheduled maintenance, property managers have found automated phone trees to be much more effective. They also use this type of system to send rent reminders and provide other information to tenants.
- Staffing Agencies - There is a lot of back and forth communication involved for a staffing agency, but broadcast messaging has proven to be a convenient method of keeping in touch with both clients and employee prospects.
- Sports Leagues - Coaches of sports teams and league leaders use automated phone trees to stay in contact with the parents of the players. Everything from changes in game locations to information about picture day can be easily sent from their online account.
- Emergency Management Teams - Not only does an automated phone tree allow for emergency management teams to update individuals before, during and after a crisis, it lets them keep in touch with one another. With special call back features a team leader can keep constant tabs on their own crew's whereabouts and safety.
- City Service Providers - Police and fire departments have also found that an emergency broadcast system is a great safety measure to have in place, especially in times of distress. By encouraging members of a community to opt into the special service, they can be alerted when an impending storm is approaching, evacuation plans are in effect or where they can locate supplies and help.
The list of organizations and service providers who are now making automated phone trees a staple in their operations is endless. Whenever there is a need to communicate rapidly with multiple people in different locations, voice broadcasting can satisfy it. The benefits it provides are invaluable, both in emergency situations and for day to day activities.
Humans have come a long way since the first smoke signals were sent, taking advantage of their own technological advances to make communication easier. The ability to share thoughts, ideas and knowledge is one trait that makes us human, and we are lucky to have discovered new ways to enhance that ability and communicate easily with multitudes of people with one click of a button.
Coaches of kid's league sports don't have it easy, no matter which sport you are a part of. While you want to teach the kids the rules of the game, fair play, and of course how to win, your main objective really is to instill self-esteem. Of course having their parents rooting from the sidelines helps to reach that goal, but you need to make sure that they are showing up for the games.
Have A Pre-Season Parent Meeting
Introduce yourself to the parents of your league stars at an informal meeting at the start of the season. Give some background information about yourself and then let them know what you expect from the league and the season. Emphasize the importance of going to games, and give them some basic guidelines to follow when observing a game. This should include positive cheering and tips on how to handle a loss.
Make Sure All Parents Have A Schedule
At the start of every season a calendar should be given to each parent that shows your practice and game schedules. You can't fault a parent for not being in the bleachers if they didn't know there was a game. Giving them the schedule ahead of time affords them the opportunity to plan their own schedules accordingly.
Rotate Snack Duties
Parent involvement in their children's games can be encouraged by you handing out jobs. Make each parent commit to at least one game where it will be their responsibility to bring drinks or snacks to the side lines. You could also rotate assistant coaching for games to bring even more parents into the mix. This will give those parents who don't normally show interest learn how much effort goes into the games, and how important it is to their kids that they show up.
Even with the calendar it is likely that some parents will just forget about game days. Make a small investment into a team calling system and you could use that to send SMS text messages about upcoming games or meets. These are simple to use programs, most of which can be carried out on your own mobile device.
Keep Parents In The Loop
That same system can be used if your game is canceled or postponed for any reason. By having the cell phone numbers of your player's parents, you can let them know when there will be no game that day or if the time and/or location has changed. You can't expect a parent to be enthusiastic about your league games if you do not keep them informed.
Parent involvement in sports league activities will not only benefit the kids, it will help you in your coaching endeavor. Make every effort possible to make them a part of the team as well and you should all enjoy a season that is full of personal victory!
In the summer, many church leaders and pastors find that attendance takes a quick dip in numbers as their congregates prefer to take a quick dip in the ocean. There is not much you can do to prevent families from wanting to take advantage of the summer heat, but as they say "if you can't beat them, join them". By getting out into the sun yourself, you have the chance to grow closer to your church members, continue spreading your message, and maybe even increase attendance in the future.
Give the Gift of Cool Refreshments
If you are lucky enough to have a body of water close to your community, like a river, lake or even the ocean, grab some sunblock and head there. One cool way to stand out and make your presence known is to hand out cold juice boxes and snacks to the kids and families. It's even okay to attach a small card that lets the parents know exactly who to thank for this kind gift. This not only gives you an opportunity to minister to your church members outside the church, you could also be passing out those snacks to families who have not yet found you.
Make Your Presence Known at the Farmer's Market
When the farmer's market or county fair comes to your town, make sure that your church is represented there. Reserve a booth and put together an activity that inspires members to participate. Use your church notification system to get ideas from your members and then encourage them to take part in the event by donating materials or their time. Booth ideas for churches can be simple bake sales or clothing drives, or you can organize kid's activities like ball tosses and balloon popping. Give away prizes and awards that are spiritual in nature to further drive your message home.
Hold Friendly Competitions With Local Organizations
Compete with another local religious or community organization. Softball games against members of the local temple or swim meets against the police force bring together large groups of people from all kinds of backgrounds. These are not only fun summer time activities, they help to build relationships among diverse groups of individuals and families.
Host Family Movie Nights
Summer nights are a great opportunity to showcase a family appropriate movie at your church. Make this a fundraising event by having the cost of admission be a canned food item or used clothing. Give out popcorn and drinks to make the experience more authentic, and then gather volunteers to hand out the proceeds to your members in need the next day. This can even be a weekly event, with the movie title sent to your church members by sending SMS text messages through your church notification system.
If the hot weather is driving your members out of mass, then let it bring you to them. This weather provides the perfect chance to bring your church message outdoors, and get to spend time with your community in a whole new way.
Running a food truck business can be a rewarding opportunity to show off your food making skills, as long as you can get customers to your truck. This type of "on the move" business puts you at a slight disadvantage against the typical eatery since a loyal fan may not always know where to find you. You could invest in a megaphone, neon lights or even a bat signal to stand out where you're parked, or you could take the easy route and market your business through text messages.
SMS marketing is an easy and cost effective way of keeping in contact with your loyal customers. The concept is simple, they "opt in" to your service by giving you their cell phone number - just offer a free drink in exchange for those digits and you'll be amazed at how many oblige - then you are permitted to send text messages directly to their phone. This is made even easier with an SMS marketing provider, since these companies will store the numbers for you and allow for bulk texts to be sent to all your customers at once.
Still not sure how this could help boost your food truck business sales? These 5 text message marketing tips will help to drive the point home:
1. Broadcast Your Location
If your food truck is one that is always on the move, then you already know the frustration of knowing there are customers out there craving your meals, but have no idea where you're at today. You may already use Twitter or Facebook to help your customers keep up with your whereabouts, but imagine how much faster a text message would be. Some probably don't even log into those accounts until they are already biting into a sandwich, but they are checking their text messages all day long.
Once they get used to your daily location alerts, they will start waiting for it each day. Try and be consistent with the times you send these texts so that your customers will know when to look for it. You can also link to Google Maps where exactly your food truck is parked, especially if the location is a new one for you or in a hard to find spot. That type of extra care given to your customers helps to build their loyalty for your lunch service.
2. Text Customers Your Daily Menu
If your food truck changes up the menu each day, you can use text messages to let your customers know the special for that specific day. In fact, you should probably just go ahead and make sure that each day you have something special, you know ... even if it's just for an excuse to send out another text. You can advertise a combo plate, special sandwich of the day or a dessert treat that is new to the menu. The beauty of running a food truck is that you can make up your own menu as you go, and change things up whenever you're in need of a sales boost.
Texting marketing messages for your food truck can also play on the seasons if you are used to serving meals using locally sourced products. Freshness sells in the food business, so make sure that your customers know that you are serving fruits and vegetables that have just been harvested.
3. Send Out Mobile Coupons
You can use mass text messages to give discounts and special offers to your loyal customers. Up the ante by promoting an even bigger discount if they bring a friend to your truck to have lunch. Now, not only is your texted coupon giving your customers an incentive to stop by, you're getting the chance to add more diners to your SMS marketing list. This helps increase your sales for today, and grow your business for the future.
Marketing coupons sent in a text message should still have an expiration date, giving you an excuse to send out a new one every couple of weeks. In order to redeem this virtual coupons, the customer only needs to show you the marketing text message they got from your truck.
4. Limited Time Offers via Text Message
This text message marketing trick has been getting great results for bars and nightclubs, so why not a food truck. On the spot deals compel the recipient to get to your food truck as quick as possible to cash in. Send a text offering a free soda with their food to the first 50 customers who stop by for the special, or do a twofer special for anyone who drops by before 2pm. Plan these to hit the cell phones of your customers just around the same time they are waffling on what to have for breakfast, lunch or dinner.
Another creative and fun way to do an on the spot deal with text message marketing is to send out a "magic word". Insinuate that only a select few have been made privy to this code, which when spoken at your food truck window will get them a free food item or prize. Consider investing in branded, reusable plastic cups, and serve the "magic word" winners their soda in one. This is another marketing double shot, as now your food truck name will be seen by everyone that comes into contact with your customer while they are sipping from your personalized cup.
5. Your Customers Can Text You Feedback
2-way texting is a perk of SMS marketing services that a lot of business owners don’t take advantage of. Your food truck business can take advantage of this tool through customer feedback about their experience at your truck. You can also poll your customers about their favorite toppings, best places to park, or anything else you are curious about. This is really simple, and the results are calculated inside of your account, making it a snap for you to evaluate what your customers want.
The 2-way text messaging feature can also be used to help you run food truck contests and special events. Ask a quiz question related to your menu, truck or location, and then give out prizes or rewards to the customers who get it right. This could be that special cup again, or you could let them name your next unique culinary creation. You can have a lot of fun (and make money at the same time) with your food truck business, just by engaging more with your loyal clientele.
Text Message Marketing for Food Trucks FAQ
Breaking into the food industry is never easy, even when you are doing it from a truck on the side of the road. With high competition for new customers, it makes good business sense to work hard at catering to the ones you already have. SMS marketing is ideal for this type of business growth strategy, as you are able to focus your attention directly at your existing customers. Look to DialMyCalls and their comprehensive SMS marketing platform if you are ready to start driving your food truck business to a whole new level of success.
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